Deadline for conference registration: December 12, 2012
The conference will be held at: the Asilomar Conference Center, 800 Asilomar Avenue, Pacific Grove, California 93950. This protected coastal state park with 107 acres is located on the
Monterey Peninsula.
Accommodations
All Asilomar rooms have private baths and complimentary wifi.
The Asilomar Conference Center is a barrier-free access facility, and all persons with disabilities are encouraged to attend and will be accommodated.
All rates include meals, beginning with Tuesday dinner and concluding with Sunday lunch. No refunds are available for missed meals. Asilomar has renovated many of their rooms thereby reducing the number of triple rooms that are available. The largest configuration of rooms are double rooms, e.g. two beds. It will be noted on the registration form when certain room types are no longer available. There are a limited number of single rooms. Requests for single rooms will be honored in the order received.
All fees listed below are per person.
Housing Preference
Fee
Housing Preference
Fee
Single SOLD OUT
$1,166
Quadruple SOLD OUT
$555 per person
Double SOLD OUT
$732 per person
Children SOLD OUT
$440 per person
Triple* SOLD OUT
$565 per person
*Please note that the majority of triple rooms are created by adding a cot to a room with two single beds.
**Single, Tripleand quad rooms are no longer available.
A number of people will be housed at hotels located across the street from Asilomar. The cost will be the same as staying on the Asilomar grounds. For those assigned to a hotel, an Asilomar meal card will be given to the attendee when they check in at the Conference Registration Desk so that they can get their meals in Crocker Dining Hall.
Every attempt will be made to honor your housing request. Due to Asilomar room limitations it may be necessary to move you to a different rooming category, in particular if you choose a triple or quad room, you may be moved to a double room. You will be charged accordingly.
Accommodations for Families
Housing options are available for families with children as well as meal plans. Infants under age 2 years of age may stay in your room with no charge. Children from 3-17 years old are charged the special rate of $440 provided there is triple or quadruple occupancy with one adult in certain rooms. Otherwise, they pay regular rates. No pets are allowed on the grounds.
Childcare
The conference does not provide babysitting services. Attendees may contact the following childcare companies to arrange babysitting: VIP Babysitting and Care.com.
Internet Access
Complimentary internet access is available in all of the guest rooms and in the Hearst Social Hall.
Check-in
Check-in begins at 4:00 pm on Tuesday, March 12 in the Administration Building. Check-out is at 11:00 am on Sunday, March 17.
Housing Cancellations
If you must cancel your housing, please advise, Mahoney@genetics-gsa.org immediately. Individuals who cancel after February 6, 2013 will not be entitled to a refund unless a substitution can be made.
Special Meals
There will be a Closing Banquet on Saturday, March 16. Please indicate your meal preference on the registration form. On Sunday, March 17, box lunches will be available. Please indicate on the registration if you would like a box lunch.
Additional Fees
For individuals who choose to make their own hotel reservation, a meal package can be purchased for $340. This rate includes dinner on Tuesday, March 12 through lunch on Sunday, March 17 and the Asilomar facilities fee. Individual meal tickets, for those staying off-site, can be bought from the Asilomar front desk.
Roommate Bulletin Board
An electronic bulletin board will be available October 5 to facilitate finding a roommate. Registrants can post messages regarding what type of roommate they are looking for (male or female) and the participants will respond directly to the registrant.
The weather is brisk (40-60◦ F) with a possibility of rain. Bring warm clothing and a raincoat.
Visa Information
As part of security procedures, applications for visas are sent to the U.S. State Department for a security review. You can also
visit the International Visitors Office website. We advise scientists traveling to the United States to apply for a visa as early as possible; at least three months before visa is needed.
Visitors traveling to the United States from all countries (including visa waiver countries) are required to register personal details online at least three days in advance of travel. The Department of Homeland Security (DHS),
Electronic System for Travel Authorization (ESTA) is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete when traveling to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they being travel plans.
Visas
To assist you with the Visa application process (not required for countries included in the Visa Waiver Program):
Apply for visa at least three (3) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied.
Provide meeting website and a copy of your letter of invitation.
Provide evidence that you are intending to return to your country of residence. This includes such things as:
family ties in current country of residence
property ownership
bank account
an employment contract or statement from employer showing that position will continue after the dates of the meeting
Requirements vary by passport-issuing country and citizenship (not merely residency).
Visa Waiver Program
The Visa Waiver Program enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor (B) visa purposes only) for stays of 90 days or less without obtaining a visa.
Travel/Ground Transportation
Monterey is the closest commercial airport to Asilomar. Taxis cost approximately $30. The airport is about 20 minutes from Asilomar. Ground transportation options:
